Overview
Congratulations on your acceptance, and welcome to Antonine University (UA)! We are thrilled to have you on board as a new member of our team.
This section is designed to provide you with an overview of the first steps, processes, and procedures that you need to consider as you transition into your new role as a UA staff member.
It is essential to read the following information carefully and complete the necessary actions in a timely manner to avoid any potential complications with upcoming steps, such as payroll and document clearance.
Intro to Onboarding
The role of Human Resources (HR) in the hiring process extends far beyond simply filling an open position. While recruitment and selection are critical components, the process does not end once a candidate is hired. Rather, it is a continuous process that encompasses various stages, including onboarding and ongoing support. By prioritizing effective onboarding and ongoing support, HR can help set employees up for success, ultimately benefiting the entire organization.
Our Onboarding Process
The onboarding phase is a critical process that ensures a smooth transition of new employees into an organization. It comprises several steps, each designed to facilitate the integration of new hires into the University and work environment.
Required Documents
There are several documents that are crucial for preparing your contract, arranging financial-related declaration, and calculating different payroll fees, which must be submitted to the OHR throughout your onboarding process. It is essential to submit all these documents as soon as possible during your first week. You can either scan and upload them via this dedicated link or deliver them in person to the OHR.
Please note that the highest earned degree or diploma must be authenticated by the Ministry of Education and Higher Education (MEHE)* and delivered as an original hard copy to the OHR. This process can take some time, so we recommend starting the authentication process as soon as possible to avoid any delays in your onboarding.
- Copy of the ID card or copy of the personal register (صورة عن إخراج القيد الفردي)
- Passport photo
- Highest earned degree/diploma (authenticated from the MEHE*)
- Family register (إخراج قيد عائلي)
- Residence certificate (إفادة سكن)
- Legal register issued in less than 3 months (سجلّ عدلي)
- R4 form**
- Bank account in Lebanese Pound in one of the 3 banks: Bank of Beirut, Byblos Bank***, or Bank Audi
Note: If you do not own a bank account at any of the above-listed banks, please inform the OHR so they can facilitate the account opening process.
*All degrees/diplomas earned from the Lebanese University (LU) and UA do not require authentication by the MEHE.
**Please only fill in the following sections of the R4 form:
- تعريف
- عنوان السكن
- Your signature at the bottom of pages 1 and 2
***All new staff members working at Nabi Ayla–Zahle and Mejdlaya–Zgharta Campuses are required to open a bank account exclusively at Byblos Bank.
All new staff members must read the Staff Statute.
Steps to Upload the Documents
1. Click the upload link.
2. Insert your username and password (sent previously by mail).
3. Upload each scanned document to the spec
UA Email Address
All official communication, including information, circulars, memoranda, and documents, will be sent to your UA email address throughout your appointment at the University.
To activate your account, use the credentials (username and password) provided by the OHR. These credentials also grant you access to the campus network and University systems, such as UA Wi-Fi, Microsoft Teams, and Moodle.
It is essential to regularly check your UA email address to stay up-to-date with important information and announcements from the University. We recommend setting up your account on your mobile device or computer to ensure that you receive all messages in a timely manner.
For any assistance or additional inquiry, do not hesitate to contact the OHR from Monday to Friday between 8:00 AM and 4:00 PM via hr@ua.edu.lb or +961 5 927000 ext. 1130 - 1241 – 1242.
Tips for Effective Onboarding
Effective onboarding is essential in helping new employees integrate into the organization, understand their roles and responsibilities, and start contributing to the company’s success. At UA, we have a comprehensive onboarding process that aims to support new candidates every step of the way. However, it is essential to understand that even with this support, successfully navigating through the process can still be challenging.
We aim to provide tips that can help new candidates successfully pass through all the steps needed to reach the right position within the organization. By following these tips, new employees can ensure a smooth transition into their new role and set themselves up for long-term success.
Tips for the First Period of Employment: